Before submitting enrollment applications to HMAA, please ensure they are complete and accurate, including the following:
- When an employee enrolls a dependent, ensure that the dependent’s Social Security number (SSN) is submitted in the “Dependent Enrollment Information” section of the application. Due to federal requirements, SSNs are required for all persons enrolling. For newborns, HMAA will allow up to one year for submission of the SSN.
- The enrollment application must be signed and dated by the employee, verifying that the information is correct, within 60 days of the coverage effective date.
- For all qualifying events, applications must be submitted within 30 days of the event, even if the subscriber already has family coverage. Proof of eligibility may also be required (e.g., birth certificate, state-issued marriage or civil union certificate, court order, adoption records, HIPAA certificate).